[Public Project Zoom-In] Ministry of Education Pushes Ahead With KRW 8.9 Billion National University Integrated Records Management System
IT DAILY ·
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The Ministry of Education is pushing ahead with a KRW 8.9 billion project to build a national university integrated records management system.
The project will cover records from 36 national universities and will proceed in line with the mandatory records management system requirement under the revision of the Enforcement Decree of the Public Records Act.
The Ministry of Education plans to improve records preservation and management and the search environment through a KORUS-linked transfer framework and cloud-based infrastructure.
The Ministry of Education is pushing ahead with a KRW 8.9 billion project to build a national university integrated records management system. According to a request for proposals (RFP) posted on the Public Procurement Service's National Procurement Service on the 7th, the project will cover records from 36 national universities and is being pursued as the revision of the Enforcement Decree of the Public Records Act has made it mandatory for public institutions to build records management systems.
The project is intended to fill the gap caused by the delayed response from national universities. Of the 36 national universities, only 9 operate records management systems, and 21 do not have one. The remaining 6 universities use archives, but these 6 universities have not carried out maintenance.
National universities have been relying on existing electronic document systems since the National University Resources Management System (KORUS) began operating in 2017. However, the existing electronic document systems are limited to document viewing, and concerns have been raised that their aging condition could increase the risk of record loss.
Reflecting this situation, the Ministry of Education has devised a plan to preserve and manage records in a single cloud system. The project aims to establish a standardized system for the stable preservation and utilization of national university records.
Building separate systems for each university is seen as highly difficult, and in particular, universities with poor environments would face a heavy burden of construction costs, which could also lengthen implementation periods. In response, the Ministry of Education is moving to build a shared integrated system for 36 universities.
The project budget is about KRW 8.9 billion, and the project period is within 550 days from the contract date. The key element of the project is a KORUS-linked transfer framework.
The framework is designed to omit physical transfer, which copies data from KORUS work management to the integrated records management system, and instead apply logical transfer, which passes records management authority from the department in charge to the archives. In addition, the system's records management results will be fed back into KORUS work management, and the items subject to feedback include open classification and evaluation and disposal.
Migration of existing data to the new system will also be pursued. The migration target is about 62 million KORUS work management data entries from the past 3 years, totaling 53TB, and the integrity and consistency of the migrated data will be verified. At the same time, a separate physical transfer plan will be established for records from affiliated schools, and a records transfer function for affiliated schools will also be implemented.
Because the existing approach used a DB query method that limited search conditions and thus had limitations in search, the search method will be revamped. To address this, the goal is to introduce a search engine-based system that provides an integrated records search environment regardless of data location.
The infrastructure will be built on a cloud basis. It will consist of 10 records management server sets, including web and WAS servers, DB servers, search servers, and preservation format conversion servers, as well as storage of more than 650TB. The National Archives of Korea's cloud-based records management system will serve as the reference model, and the plan is to apply it in a way that optimizes national university operations.
Through this project, the Ministry of Education expects to establish an efficient and stable preservation and management system and secure the reliability of records management procedures. It also envisions improving the efficiency of information resource operation and management by sharing infrastructure through integration with KORUS.
Source: IT DAILY · Yang Seung-gap
Original: https://www.itdaily.kr/news/articleView.html?idxno=241457
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Source: IT DAILY
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